Board Highlights June 23d, 2014

Video Link

Speak Up Be Safe Program (SUBS) Carol Sheenan, Director

·      Increases communication

·      Provides strategies to be safe

·      Reduces high risk behavior

·      Engages teachers

·      Reinforcement learning sessions

·      Teacher is in the classroom the entire time

SUBS DATA

·      3,500 students have been served in 2013-14 throughout Lamorinda

·      1,100 students in Orinda have participated

·      6 opted out

·      80 Teachers from 3 districts answered survey

·      85% of Orinda Teachers would recommend the SUBS program

·      266 Parents from 3 districts completed survey and support the program

SUBS Program for 2014-15

·      Continue to provide SUBS program in Lamorinda

·      Improvements – More small group discussions and games.

·      Always open to feedback

·      Improve communication between schools and parents/caregivers

·      More information will be provided to parents in 2014-15

·      Take home information will go home to parents

SUBS Discussion

·      Sara - Is there autonomy for Orinda to make decisions?

·      Kathy - Lafayette has an elementary teacher on the steering committee

·      Kathy - There’s also a Psychologist on the steering committee

·      Kathy - Another classroom teacher could participate

·      Sara – She wants a classroom teacher on the committee

·      Sara – Is there a Board member on the steering committee?

·      Sara – There have been parent concerns

·      Sara – How was this program chosen?

·      Sara – Who developed the curriculum?

·      Sara – What’s the review of the curriculum?

·      Sara – What curriculum changes will be made?

·      Sara – What is the process for modifying the curriculum?

·      Sara – I would like to see all the survey responses/comments

·      Carol – One time assemblies are not the most effective way to present this information

·      Carol – We are more than happy to modify the curriculum

·      Carol – All of the comments from the survey were provided

·      Matt – Smaller group instruction is better

·      Chris – What can we do to better prepare teachers for individual interactions?

·      Charles – There are other forms of harassment not being addressed such as harassment towards the LGBT community

Local Control Accountability Plan (Kathy Marshall)

·      Up for Board Approval

·      There have been a few changes due to County Office Feedback

·      Now you will see a clear link between the single school plan and the LCAP

·      The Coordinating Council was identified as the Parent advisory group

·      Other stakeholder groups were included

·      EL, low income, and foster youth action steps were highlighted (More clarity for sub-groups)

·      Where can our support for expenditures be found?  I Put an * and include anticipated expenditures.

·      Needs of targeted students were emphasized

·      Words were added to clarify parts

·      The county reviewed changes and ready to accept the LCAP

·      By August 15^th, the County will approve the LCAP

·      Julie – How often will we have to review the LCAP?  Kathy - Progress checks will occur annually. 

·      Julie – How often will modifications be made? 

·      Loreen – I will check and get back with you.

·      Sara – When will Site Plans be aligned with the approved LCAP? 

·      Kathy – Either in September or October

·      Kathy – Each school will present site plans that are aligned with the LCAP

2014-15 Adoption of the Budget

·      The 2014-15 budget was presented at our last Board of Trustees meeting, on June 14,

·      Board Approved Unanimously

Resolution 14-17 for Budget Transfers

·      Board Approved Unanimously

AM Woo Construction, Inc (Proposed Amendment) for S.H. Restrooms

·      An RFP was sent out to Am Woo Construction, Inc.

·      $41,600 to remodel Sleepy Hollow bathrooms

·      Work will be completed before school starts in the fall

BC Construction Contract

·      $49,900 to reconstruct a retaining wall on the Kindergarten playground at Glorietta

·      Board Approved Unanimously

Best Contracting, Inc. for OIS & Del Rey Canopy Roofs

·      Ed – Cost is $450,000

·      Sara – Need better monitoring to avoid an unsafe situation

·      Charles – With the canopy roofs being so dangerous, I would hope there would be better monitoring in the future

·      Board Approved Unanimously

Enterprise Roofing for Wagner Ranch Roofing

·      Ed - Enterprise Roofing Cost is $379,281

·      Charles – I appreciate the added energy efficiency by using a lighter color roof to help reduce the heat gain inside the buildings.

·      Board Approved Unanimously

Board of Trustees Meeting Schedule (Dr. Jaconette)

·      Sara would like to change the date of the last Board meeting

·      Joe says we need a Board meeting in early August

·      Board Approved Unanimously

Consent Item G, Page 202

·      Change in Title III Funding

·      Board Approved Unanimously

Consent Item F – Amendment to BaySci Agreement (Page 40)

·      BaySci Partnership is an elementary based program

·      8 districts participate

·      7 applied this year

·      Board Approved Unanimously

Consent Item R - Williams Uniform Complaints Quarterly Report

·      Sara - Air Conditioning needs to be an immediate priority in some locations such as our computer labs

·      Board Approved Unanimously

Discussion Item B – Parcel Tax Independent Citizens’ Oversight Committee Appointment (Loreen Farrell)

·      Chris – Would we like to stagger appointments?

·      Chris – Should there be a 2-year or 4-year commitment?

·      Julie – How do we fill those vacancies?

·      Loreen – No one expressed not wanting to continue on this committee.

·      Sara – Why are there only 5 people on this committee?  I would like 7 members on this steering committee.

·      Sara - Acalanes has a higher number of people on a similar steering committee.

·      Julie – Why do we need 7 members on this committee?

·      Chris – Would a bigger number of people be an impediment for scheduling dates? 

·      Loreen – Yes.  We tried to get all 5 to attend but things happen. 

·      Matt – The committee felt a 5-member committee was enough.

·      Sara – Greater participation is healthy.

·      Sara – Were you thinking of keeping the same 5?

·      Chris – With people wanting to stay, I suggest increasing the commitment to 4 years.

·      Meeting dates:  December/January and end of June

·      Chris – What would be a good beginning term date? 

·      Loreen – March/April

·      Chris – What do you think about April 1^st?

·      Sara – I’m not clear

·      Chris – Loreen will have the committee make suggestions for length of term and staggering the terms.

Discussion Item C – Board Policy/Administrative Regulation 7214 – General Obligation Bonds

·      This policy has been updated to reflect the new law (AB182) that requires greater transparency for the use of capital appreciation bonds and other bonds that allow for compounding of interest.  It also reflects the new law (SB 581) that requires that the performance and financial audits be submitted to the citizens’ oversight committee at the same time they are submitted to the District.  It also requires the Board to respond to all findings, recommendations, and concerns within three months of receiving the audits.

·      Sara – This looks fine

Information Item

·      Board Member Expense Report

Board Reports

·      Matt – Thanked Board members for being at the OIS promotion.

·      Sara – She also thanked Board members for being at the OIS promotion

Superintendent Update

·      Joe – We’re waiting for the elevator inspection before moving into the new district office.

Future Agenda Items

·      OPEB

·      Governance Handbook

·      Facilities Priority List

·      Fall - SUBS